We are delighted that you are visiting our website. The protection and security of your personal information when using our website is very important to us. We would therefore like to take this opportunity to inform you about which of your personal data we collect when you visit our website and for what purposes it is used. Personal data refers to individual details about the personal or factual circumstances of an identified or identifiable natural person (data subject), e.g. name, address, email addresses, user behaviour. This is therefore data that we can use to identify you. In addition, you will also find occasional information here about data processing procedures outside this website (e.g. video conferences or newsletters).
Responsible for the processing of personal data protection declaration within the meaning of the EU General Data Protection Regulation (GDPR):
Festival Technical Event Management GmbH
Kienhorststr. 48
13403 Berlin
DE
Telephone: +49 (0)30 577 02 12-0
Email: info@t-e-m.de
exkulpa gmbh
Waldfeuchterstr. 266
52525 Heinsberg
Telephone: 02452 / 99 33 11
Email: datenschutz@t-e-m.de
In addition to the data that you actively provide to us on this page (e.g. via our contact form), we collect some technical data. This so-called metadata is automatically transmitted from your computer to our servers as soon as you enter our website (including browser, operating system or timestamp). We use this data to ensure that our website is displayed correctly. In addition, we may collect data via integrated third-party providers (e.g. for external media such as map services or analysis tools). We will explain the individual purposes and legal bases in the course of this privacy policy.
Unless a separate storage period is specified in this privacy policy, we will store your personal data for as long as the purpose of data processing exists. If you send us a legitimate request for deletion at or revoke your consent, we will delete your data. Statutory retention obligations remain unaffected.
If you have consented to data processing, your personal data will be processed on the basis of Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR if special categories of data are processed in accordance with Art. 9 (1) GDPR. If you have expressly consented to the transfer of personal data to third countries, the data will also be processed in accordance with Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your end device (e.g. through device fingerprinting), data processing will also take place on the basis of Section 25(1) TDDDG. Your consent can be revoked at any time. If your data is necessary for the performance of a contract or for the implementation of pre-contractual measures, we process your data in accordance with Art. 6 (1) lit. b GDPR. In addition, we process your data if this is necessary to fulfil a legal obligation, on the basis of Art. 6 (1) lit. c GDPR. Data processing may also take place on the basis of our legitimate interest in accordance with Art. 6 (1) lit. f GDPR. The following sections of this privacy policy will inform you about the respective legal basis in individual cases.
Please note that we use tools from companies based in third countries or the USA that are not covered by the EU-US Privacy Shield Framework (DPF) and where data protection is not guaranteed. When using these tools, your personal data may be transferred to these countries and processed there. Please note that in these third countries, a level of data protection comparable to that in the EU cannot be guaranteed.
We would like to clarify that the USA generally offers a level of data protection comparable to that of the EU. The transfer of data to the USA is permitted if the recipient has DPF certification or provides appropriate additional safeguards. Information about data transfers to third countries, including data recipients, can be found in our privacy policy.
Your personal data will not be processed for the purpose of automated decision-making.
As a data subject under the General Data Protection Regulation (GDPR), you have the following rights:
Right of access: You have the right to request confirmation from us as to whether your personal data is being processed and, if so, to receive further information about the processing and copies of the data being processed (Art. 15 GDPR).
Right to rectification: You have the right to request the immediate rectification of inaccurate personal data concerning you and, where applicable, the completion of incomplete personal data (Art. 16 GDPR).
Right to erasure: You have the right to request the immediate erasure of personal data concerning you if the legal requirements are met, in particular if the data is no longer necessary for the purposes pursued and the processing is unlawful (Art. 17 GDPR).
Right to restriction of processing: You have the right to request that we restrict the processing of your personal data if the legal requirements are met, in particular if you dispute the accuracy of the data, the processing is unlawful and you refuse to have it erased (Art. 18 GDPR).
Right to data portability: You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format, and you have the right to transmit this data to another controller without hindrance from us, provided that this is technically feasible (Art. 20 GDPR).
Right to object: You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you, if the processing is based on Art. 6(1)(e) or (f) GDPR (Art. 21 GDPR).
Right to withdraw consent: You have the right to withdraw your consent to the processing of personal data at any time with effect for the future. The withdrawal of your consent does not affect the lawfulness of the processing carried out on the basis of your consent until withdrawal (Art. 7(3) GDPR).
Right to lodge a complaint with a supervisory authority: You have the right to lodge a complaint with a data protection supervisory authority if you believe that the processing of your personal data violates the GDPR (Art. 77 GDPR).
This information is intended for customers, interested parties, suppliers and employees. We process your personal data for the following purposes:
To fulfil our contractual obligations to you (Art. 6(1)(b) GDPR).
To perform pre-contractual obligations (Art. 6(1)(b) GDPR).
To respond to enquiries (Art. 6(1)(b) GDPR).
If you have given us your consent to process your personal data for specific purposes (e.g. to receive our newsletter), data processing will take place on the basis of your consent (Art. 6(1)(a) GDPR).
To fulfil legal obligations to which our company is subject (Art. 6(1)(c) GDPR).
Where necessary, we also process your data to protect our legitimate interests, in particular to assert legal claims and defend ourselves in legal disputes or to ensure IT security, to consult and exchange data with credit agencies to determine creditworthiness and default risks, for direct marketing and market research, provided you have not objected to the use of your data for this purpose, for measures relating to business management and the further development of services and products, for measures relating to product and sales optimisation, for measures relating to risk management, for the prevention or investigation of criminal offences (Art. 6 para. 1 lit. f GDPR).
Within our company, only those employees who absolutely need the data to perform their tasks have access to it (need-to-know principle). Individual processes and services are carried out by carefully selected service providers based within the EEA who are commissioned in accordance with data protection regulations. If service providers commissioned by us have access to personal data in the course of performing their services, data processing agreements have been concluded with them in accordance with Art. 28(3) GDPR.
The data we process is stored for the duration of the existence and execution of the contractual relationship and in compliance with statutory retention periods. These are, in particular, commercial and tax law retention obligations under the German Commercial Code (HGB) and the German Fiscal Code (AO). The regular retention and documentation periods are up to ten years. If no contractual relationship is established, we only process the data for as long as the specific purpose requires.
Cookies are small text files that are stored by your browser on your device to store certain information during your use of the website. Cookies enable us to improve various aspects of our website and make your visit more convenient.
There are different types of cookies that serve different purposes. Temporary cookies, also known as session cookies, are only stored for the duration of your use of the website and are automatically deleted when you close your browser. Persistent cookies, on the other hand, remain stored on your device for a longer period of time and enable us to recognise you and your preferences when you visit the website again.
Cookies can also be divided into first-party cookies and third-party cookies. First-party cookies are set by our website, while third-party cookies are set by other websites or service providers whose content is integrated into our website, such as plugins or analysis tools.
Cookies are used for various purposes, for example to ensure the functionality of the website, to store user settings, to compile anonymous statistics on user behaviour or to display personalised content and advertising. The legal basis for the use of cookies varies depending on the purpose of the cookies. In some cases, the setting of cookies is based on your legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR in order to make our website functional and user-friendly. As a website operator, we have a legitimate interest in storing necessary cookies for the technically error-free and optimised provision of our services. If we obtain your consent for the use of cookies, processing is based on Art. 6 (1) lit. a GDPR in conjunction with § 25 (1) TDDDG. Your consent can be revoked at any time.
Below, we provide information about the individual processing operations, the scope and purpose of data processing, the legal basis, the obligation to provide your data and the respective storage period. There is no automated decision-making in individual cases, including profiling.
When you access and use our website, we collect the personal data that your browser automatically transmits to our server. The following information is temporarily stored in a so-called log file:
IP address of the requesting computer
Date and time of access
Name and URL of the retrieved file
Website from which access is made (referrer URL)
Browser used and, if applicable, the operating system of your computer, as well as the name of your access provider
Our website is not hosted by us, but by a service provider who processes the aforementioned data on our behalf for the purpose of providing the website in accordance with Art. 28 GDPR.
The hoster is used for the purpose of fulfilling contracts with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of secure, fast and efficient provision of our online offering by a professional provider (Art. 6(1)(f) GDPR).
We use the following host:
Strato AG
Otto-Ostrowski-Straße 7
10249 Berlin
When you send us enquiries (e.g. via contact form, email or telephone), we store all data resulting from this (e.g. name, email address, subject of the enquiry, etc.). We need this data to process your enquiry and to be able to answer follow-up questions. We do not pass on this data without your consent.
This data is processed on the basis of Art. 6(1)(b) GDPR, provided that your enquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. Otherwise, processing is based on our legitimate interest in the effective processing of enquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) if you have given it beforehand.
The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to its storage or the purpose for data storage no longer applies (e.g. after your enquiry has been processed). Mandatory legal provisions – in particular retention periods – remain unaffected.
We collect and process the personal data of applicants. The relevant data processing may also be carried out electronically, for example when applicants send us their application documents by email or via a web form on our website. On our website, we offer you the option of sending us applications for advertised job vacancies by email.
We process the personal data of applicants in accordance with the legal requirements for the purpose of initiating an employment relationship (Art. 6 (1) (b) GDPR). You are not obliged to provide us with this data. However, without this data, we cannot carry out an application process with you.
If your application is successful, the data you submit will be stored in our data processing systems on the basis of Art. 6 (1) (b) GDPR and, if you provide us with special categories of personal data such as health information, on the basis of Art. 9 (2) (b) for the purpose of implementing the employment relationship.
For the purpose of contacting potential applicants, we also use the services of the professional networks LinkedIn and XING. The operators of these networks act as processors for us in accordance with our instructions. The legal basis for data processing when contacting potential applicants on our behalf is Art. 6 para. 1 lit. f GDPR (our legitimate interests). If you send us your application as a result of such contact, we will process your data for the purpose of initiating an employment relationship as described above on the basis of Art. 6 para. 1 lit. b GDPR.
Your data will be stored for a period of 6 months after the end of the application process. This is done to protect our legitimate interests in order to check whether we need the data to defend against any claims in connection with the application process. We are then obliged to delete or anonymise your data. In this case, the data will only be available to us as so-called metadata without direct personal reference for statistical evaluations (e.g. proportion of female or male applicants, number of applications per period, etc.).
If it is apparent that further storage of the data is necessary after the expiry of the 6-month period to safeguard our legitimate interests (e.g. due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies. The legal basis for this further data storage is our legitimate interests in asserting, exercising or defending civil law claims (Art. 6(1)(f) GDPR in conjunction with Section 24(1)(2) BDSG or, insofar as special categories of personal data are stored, Art. 9 (2) (f) GDPR in conjunction with § 24 (2) BDSG).
As part of the application process, we offer applicants the opportunity to be included in our "talent pool" for a period of 24 months on the basis of consent within the meaning of Art. 6 (1) (a) and Art. 9 (2) (a) GDPR. If you have provided special categories of personal data in your application, such as health information, your consent also extends to this data. You are not obliged to provide us with your application data for our talent pool. However, without this data, we cannot consider you for future vacancies unless you submit a new application.
Consent to the inclusion of application data in the talent pool is voluntary and can be revoked at any time for the future. Revocation of consent does not affect the lawfulness of data processing carried out on the basis of consent prior to revocation.
Your application documents will be deleted from the talent pool at the latest after the expiry of the storage period or in the event of revocation or acceptance of a job offer from one of the companies responsible for the talent pool.
If you receive an offer of employment from us during the application process and accept it, we or this company will store the personal data collected during the application process for the purpose of implementing the employment relationship. The legal basis for this data processing is Art. 6 (1) (b) GDPR or, if you provide us with special categories of personal data such as health information, Art. 9 (2) (b).
We operate public profiles on various social networks on our website. You can find more detailed information about the social networks we use in the relevant sections of our privacy policy.
Social networks such as Facebook, Twitter and the like can comprehensively analyse your user behaviour when you visit their websites or a website with integrated social media content (e.g. like buttons or advertising banners). Visiting our social media presences triggers numerous data protection-relevant processing operations:
If you are logged into your social media account and visit our social media presence, the operator of the social media portal can assign this visit to your user account. However, your personal data may also be collected if you are not logged in or do not have an account with the respective social media portal. In this case, this data is collected, for example, via cookies stored on your device or by recording your IP address.
With the help of the data collected in this way, the operators of the social media portals can create user profiles in which your preferences and interests are stored. This allows interest-based advertising to be displayed to you both within and outside the respective social media presence. If you have an account with the respective social network, interest-based advertising can be displayed on all devices on which you are or were logged in.
Please note that we cannot track all processing operations on social media portals. Depending on the provider, further processing operations may therefore be carried out by the operators of the social media portals. For details, please refer to the terms of use and privacy policies of the respective social media portals.
Our social media presence serves to ensure the most comprehensive presence possible on the internet. This is a legitimate interest within the meaning of Art. 6(1)(f) GDPR. The analysis processes initiated by the social networks may be based on different legal bases, which must be specified by the operators of the social networks (e.g. consent within the meaning of Art. 6 para. 1 lit. a GDPR).
When you visit our social media sites (e.g. Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during this visit. You can assert your rights (information, correction, deletion, restriction of processing, data portability and complaint) both against us and against the operator of the respective social media portal (e.g. against Facebook).
Despite our joint responsibility with the social media portal operators, we do not have full control over the data processing operations of the social media portals. Our options are largely determined by the corporate policy of the respective provider.
The data collected directly by us via our social media presence will be deleted from our systems as soon as you request us to do so, revoke your consent to storage or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal provisions – in particular retention periods – remain unaffected.
We have no influence on the storage period of your data stored by the operators of social networks for their own purposes. For details, please contact the operators of the social networks directly (e.g. via their privacy policy, see below).
Our company has a profile on Facebook. This service is provided by Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (hereinafter referred to as Meta). According to Meta, the data collected is also transferred to the USA and other third countries.
We have entered into a joint processing agreement (Controller Addendum) with Meta. This agreement specifies which data processing operations we and Meta are responsible for when you visit our Facebook page. You can view the agreement at the following link: https://www.facebook.com/legal/terms/page_controller_addendum
The company is certified under the EU-US Data Privacy Framework (DPF), an agreement between the European Union and the US that aims to ensure compliance with European data protection standards when processing data in the US. Certification under the DPF requires companies to comply with these data protection standards.
Data transfers to the United States are based on the standard contractual clauses of the European Commission. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum and https://de-de.facebook.com/help/566994660333381
For further information, please refer to Facebook's privacy policy: https://www.facebook.com/about/privacy/
We use online conferencing tools to communicate with our customers. The specific tools we use are listed below. When you communicate with us via video or audio conference, your personal data is collected and processed by us and the provider of the respective tool.
The tools collect the data you provide, including your email address and telephone number. They also process the duration of the conference, when you participated in the conference, the number of participants and other metadata.
In addition, the tool provider processes all technical data required to run the conference. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.
When you share content in this service, it is stored on the providers' servers. This includes cloud recordings, chat messages, voice messages, and photos and videos that you have shared while using this service.
Please note that we do not have full control over the data processing operations of the tools used. For more information on data processing by the conference tools, please refer to the privacy policies of the respective tools used.
he conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6(1)(b) GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest within the meaning of Art. 6(1)(f) GDPR). If you have previously given your consent to data processing, the processing of your data will take place solely on the basis of Art. 6 (1) (a) GDPR; consent can be revoked at any time.
TThe data collected directly by us via the video and conference tools will be deleted from our systems as soon as you request us to delete it, revoke your consent to its storage or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal retention periods remain unaffected.
We have no influence on the storage period of your data stored by the operators of the conference tools for their own purposes. For details, please contact the operators of the conference tools directly.
Our website uses services and functions of the open source web analysis service Matomo (formerly Piwik) to analyse the user behaviour of our website visitors.
With the help of Matomo, we can determine, for example, at what times and from what location visitors viewed certain pages. We also collect and store data such as IP addresses, browsers used and operating systems. This information helps us to understand what actions you have taken on our website (e.g. clicked on certain pages, made purchases, etc.). Matomo uses technologies (such as cookies or fingerprinting systems) to recognise visitors when they return to our website. The information collected by Matomo about the use of this website is stored on our server. Your IP address is anonymised before it is stored.
The processing of personal data is based on Art. 6 (1) lit. f GDPR and §25 (1) TDDDG, as we have a legitimate interest in analysing website usage in order to optimise our online presence and offerings. If you have given your consent to data processing by Matomo on this website, the processing of your data is based on Art. 6 (1) lit. a GDPR and §25 (1) TDDDG. You can revoke your consent at any time.
When using Matomo on this website, we use a function that shortens your IP address before analysis. This means that it can no longer be clearly assigned to you.
This website uses OpenStreetMap. The provider is the Open Street Map Foundation (OSMF), 132 Maney Hill Road, Sutton Coldfield, West Midlands, B72 1JU, United Kingdom.
OpenStreetMap forwards your IP address and other information about your behaviour on this website to the OSMF. Cookies or similar recognition technologies may be used in your browser. If you have allowed this in your device settings, your location may be recorded. The provider of this website has no influence on this data transfer.
The OpenStreetMap privacy policy can be found here: https://wiki.osmfoundation.org/wiki/Privacy_Policy
The use of OpenStreetMap is based on our legitimate interest in an appealing presentation of our online offerings and in making it easy to find the locations we specify (Art. 6(1)(f) GDPR). If corresponding consent has been requested, the data will be processed exclusively on the basis of your consent in accordance with Art. 6 para. 1 lit. a GDPR. This can be revoked at any time.